No-Call, No-Show Warning Letter (5 Sample Templates)

No call, no-show warning letter is a crucial document for employers to address the issue of employee absenteeism without prior notification. 

When an employee fails to show up for work without notifying their employer, it can disrupt productivity and create an inconvenience for the rest of the team.

In such cases, issuing a warning letter becomes necessary to address the behavior and communicate the impact of the employee’s absence.

This warning letter provides a formal record of the employee’s unauthorized absence and outlines the consequences of continued non-compliance with the company’s attendance policy.

It serves as a tool for employers to document the issue and allows the employee to rectify their behavior.

In this article, I will provide a sample template for a No Call, No Show Warning Letter Samples, outlining the key elements to include and the appropriate tone to use. 

This will help employers effectively address the issue and maintain a professional and respectful approach when dealing with employee absenteeism. 

Let’s get started.

1. No Call, No Show Warning Letter Template

[Your Name]

[Your Position]

[Date]

Subject: No Call, No Show Warning Letter Template

Dear [Employee Name],

I trust this letter finds you well. As per our company policy, I am writing to address a recent absence without prior notification on [date]. It is important to communicate any unforeseen circumstances that may prevent you from attending work.

Notifying your supervisor or the HR department is crucial in maintaining a smooth workflow and ensuring your responsibilities are covered during your absence. I understand that unforeseen circumstances may arise, but it is essential to adhere to our company’s attendance policy.

I kindly ask that you rectify this behavior to avoid any further disciplinary actions. Your cooperation in this matter is greatly appreciated.

Warm regards,
[Your Name]

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2. No Call, No Show Termination Letter Sample

Subject: No Call, No Show Termination Letter Sample

Dear [Employee’s Name],

I hope this message finds you well. It is with regret that I am writing to inform you of our decision to terminate your employment with [Company Name] due to your recent pattern of no call, no show absences.

As you are aware, it is crucial for all employees to adhere to our attendance policy and to communicate any absences in a timely manner. Your repeated failure to do so has had a detrimental impact on our operations and team morale.

We understand that every employee faces personal challenges, and we have tried to support you through these difficulties. However, the consistent nature of your absences has left us with no choice but to terminate your employment.

We truly wish you the best in your future endeavors, and we hope that you will use this experience as a learning opportunity. Please feel free to contact HR for any further assistance.

Sincerely,
[Your Name]
[Your Position]
[Company Name]

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3. Verbal Warning Wording for Absent Employee

“Your recent absence hasn’t gone unnoticed. While we understand personal or professional challenges can arise, consistent absences impact your workload and team efficiency.

Please address any underlying issues and communicate proactively if needed. We value your contribution and trust this serves as a reminder to align with our attendance expectations.

Let’s schedule a meeting by [date] to discuss solutions and ensure your success moving forward.”

4. Written Warning Letter Sample Taking Disciplinary Action

Subject: Warning Letter Sample Taking Disciplinary Action for No Call No Show

Dear [Employee’s Name],

It has come to our attention that on [date], you did not report for your scheduled shift and did not provide any notification or explanation for your absence. This behavior is unacceptable and a violation of company policy. As a result, we have no choice but to take disciplinary action.

Effective immediately, you are being issued a formal warning. This warning is a serious indication of the severity of your actions and serves as a reminder of the importance of adhering to company policies and procedures. Continued violations will result in further disciplinary measures up to and including termination of employment.

We value the contributions you bring to our team and hope that this warning serves as a wake-up call to correct your behavior. We are here to support you in being successful in your role, but we need to see a significant improvement in your attendance and communication going forward.

Sincerely,
[Your Name]
[Your Title]
[Company Name]

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5. No-Show Policy Awareness and Warning Letter

Subject: No-Show Policy Awareness and Warning Letter

Dear [Employee’s Name],

We hope this email finds you in good health. We are writing to bring to your attention the company’s policy on absence and no-shows. We understand that unforeseen circumstances may arise that could potentially impede your attendance at work. However, it is imperative to communicate any such barriers with your immediate supervisor or the HR department as soon as possible.

As per the company policy, any unexcused absences or no-shows can result in disciplinary action, which may include verbal or written warnings, and ultimately, termination of employment. We value the commitment and dedication of all our employees, and we believe that open communication plays a crucial role in fostering a positive work environment.

We encourage you to review the employee handbook for further details on our attendance policy and to reach out to your supervisor or HR representative if you have any questions or concerns.

We appreciate your attention to this matter and trust that we can continue to count on your professional and reliable attendance in the future.

Sincerely,
[Your Name]
[Your Position]
[Company Name]

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How to Write a Warning Letter for No Call No Show

Here are some great tips to help you write the best warning letter for no call no show in the workplace:

1. Be Direct but Professional

Start with a clear statement about the purpose of the letter. No need to dance around the topic—state upfront that it’s a warning for a no call no show.

2. Stick to the Facts

Describe the incident without embellishment. Include dates and times, and reference the specific company policies that have been violated.

3. Outline the Impact

Explain how this absence has affected the team or the company. Keep it brief but let them know their action (or lack thereof) has consequences.

4. Keep It Impersonal

This isn’t personal. Focus on the behavior, not the individual. Make it clear that it’s the action being addressed, not their character.

5. Offer a Chance to Respond

Let them know you’re open to hearing their side of the story. Sometimes there are valid reasons, and you’ll want to consider these.

6. Set Clear Expectations

Explain what needs to happen next and what is expected moving forward. This includes the consequences of future no call no shows.

7.  Provide a Path Forward

End on a constructive note. Offer support and guidance for meeting expectations and affirm your desire to see them succeed.

Remember to proofread your letter and ensure all company procedures are followed when it’s delivered. A well-written warning letter can be an effective wake-up call, helping to steer behavior back on track.